Administrative Assistant

About This Role

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience. Tasks: Coordinate the flow of information within the team. Direct and control daily operations . Open and distribute mail and other materials. Plan and organize daily operations. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Respond to employee questions and complaints. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Maintain and manage digital database. Maintain work records and logs. Computer and technology knowledge: MS Excel. MS Windows. MS Word. Electronic scheduler. Database software. Desktop publishing software. Human resources software. MS Office. Electronic mail. Technical terminology: Business. Area of specialization: Correspondence. Reports and records. Statistics. Invoices. Charts, tables, graphs and diagrams. Business process management. Security and safety: Criminal record check. Transportation/travel information: Own transportation. Work conditions and physical capabilities: Attention to detail. Repetitive tasks. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Accountability. Quick learner. Screening questions: Are you available to start on the date listed in the job posting?. Are you currently a student?. Do you have experience working in this field?. Experience: 1 year to less than 2 years. Employment terms options: Morning. Support for youths: Participates in a government or community program or initiative that supports youth employment. Offers on-the-job training tailored to youth. Offers mentorship, coaching and/or networking opportunities for youth.

What You'll Do

• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Maintain work records and logs

What We're Looking For

• Mid level experience
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
• Security and safety: Criminal record check
• Work conditions: Attention to detail, Repetitive tasks
• Personal suitability: Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Accountability, Quick learner

Is This Job Right for You?