Administrative Assistant

About This Role

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Tasks: Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct staff. Motivate staff. Train staff. Establish and implement policies and procedures. Train other workers. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Advise senior management. Respond to employee questions and complaints. Order office supplies and maintain inventory. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Provide customer service. Maintain and manage digital database. Supervision: 3-4 people. Computer and technology knowledge: Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Word. SharePoint. Social Media. Adobe Acrobat Reader. Google Drive. Electronic mail. Technical terminology: Medical. Security and safety: Criminal record check. Vulnerable sector check. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Client focus. Reliability. Time management. Adaptability. Dependability. Quick learner. Experience: 3 years to less than 5 years. Employment terms options: Morning. On call. Day. Weekend. Overtime required. Overtime available. Health benefits: Dental plan. Health care plan. Support for newcomers and refugees: Participates in a government or community program or initiative that supports newcomers and/or refugees. Support for youths: Participates in a government or community program or initiative that supports youth employment. Support for Veterans: Participates in a government or community program or initiative that supports Veterans . Support for Indigenous people: Participates in a government or community program or initiative that supports Indigenous people. Support for mature workers: Participates in a government or community program or initiative that supports mature workers . Supports for visible minorities: Participates in a government or community program or initiative that supports members of visible minorities.

What You'll Do

• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct staff
• Motivate staff
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Maintain and manage digital database

What We're Looking For

• Senior level experience
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Security and safety: Criminal record check, Vulnerable sector check
• Work conditions: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large caseload, Large workload, Work with minimal supervision
• Personal suitability: Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Client focus, Reliability, Time management, Adaptability, Dependability, Quick learner

Is This Job Right for You?