Administrative Assistant

About This Role

Education: Secondary (high) school graduation certificate. or equivalent experience. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Assist with staff consultation and grievance procedures. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Direct staff. Evaluate daily operations . Plan and control budget and expenditures. Plan and organize daily operations. Review HR projects to assure compliance with laws and regulations . Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Oversee the preparation of reports. Respond to employee questions and complaints. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Experience: 1 year to less than 2 years. Support for persons with disabilities: Provides physical accessibility accommodations (for example: ramps, elevators, etc.). Support for newcomers and refugees: Participates in a government or community program or initiative that supports newcomers and/or refugees. Support for youths: Offers mentorship, coaching and/or networking opportunities for youth. Support for Veterans: Participates in a government or community program or initiative that supports Veterans . Support for Indigenous people: Participates in a government or community program or initiative that supports Indigenous people. Support for mature workers: Participates in a government or community program or initiative that supports mature workers . Supports for visible minorities: Participates in a government or community program or initiative that supports members of visible minorities.

What You'll Do

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service

What We're Looking For

• Mid level experience
• Secondary (high) school graduation certificate
• or equivalent experience

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