Administrative Assistant

About This Role

Education: Bachelor's degree. or equivalent experience. Asset languages: Japanese. Chinese. Tasks: Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Arrange travel, related itineraries and make reservations. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Perform basic bookkeeping tasks. Sort, process and verify applications, receipts and other documents. Send and receive messages. Provide general information to clients and the public. Prepare and format page presentation. Locate and remove files requested. Receive and forward telephone or electronic enquiries. Process incoming and outgoing mail manually or electronically. Prepare invoices and bank deposits. File material in storage area. Security and safety: Bondable. Basic security clearance. Enhanced reliability security clearance. Confidential security clearance. Criminal record check. Credit check. Reference required. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Work with minimal supervision. Handling heavy loads. Sitting. Combination of sitting, standing, walking. Bending, crouching, kneeling. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Efficient interpersonal skills. Collaborative. Analytical. Creativity. Efficiency. Energetic. Hardworking. Integrity. Outgoing. Positive attitude. Proactive. Experience: 1 year to less than 2 years. Health benefits: Dental plan. Health care plan. Vision care benefits. Financial benefits: Bonus.

What You'll Do

• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Arrange travel, related itineraries and make reservations
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Sort, process and verify applications, receipts and other documents
• Send and receive messages
• Provide general information to clients and the public
• Prepare and format page presentation
• Locate and remove files requested
• Receive and forward telephone or electronic enquiries
• Process incoming and outgoing mail manually or electronically
• Prepare invoices and bank deposits
• File material in storage area

What We're Looking For

• Mid level experience
• Bachelor's degree
• or equivalent experience
• Security and safety: Bondable, Basic security clearance, Enhanced reliability security clearance, Confidential security clearance, Criminal record check, Credit check, Reference required
• Work conditions: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Work with minimal supervision, Handling heavy loads, Sitting, Combination of sitting, standing, walking, Bending, crouching, kneeling
• Personal suitability: Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Adaptability, Accountability, Dependability, Due diligence, Quick learner, Efficient interpersonal skills, Collaborative, Analytical, Creativity, Efficiency, Energetic, Hardworking, Integrity, Outgoing, Positive attitude, Proactive

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