Executive Assistant

About This Role

Education: Bachelor's degree. Work setting: Urban area. General office. Tasks: Compile data to prepare documents . Establish and co-ordinate administrative policies and procedures. Prepare reports and others documents for consideration and presentation to executive committees and boards of directors. Analyze incoming and outgoing memoranda, submissions and reports. Prepare and co-ordinate the production and submission of summary briefs and reports. Prepare agendas and make arrangements for committee, board and other meetings. Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings. Liaise with departmental and corporate officials and with other organizations and associations. Plan, organize, direct, control and evaluate daily operations. Arrange travel, related itineraries and make reservations. Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents. Manage events. Type and proofread correspondence, forms and other documents. Computer and technology knowledge: MS PowerPoint. MS Excel. MS Office. MS Outlook. MS Word. Spreadsheet. Area of work experience: Business administration/management. Transportation/travel information: Public transportation is available. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large workload. Personal suitability: Accurate. Dependability. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Organized. Reliability. Team player. Hardworking. Quick learner. Proactive. Experience: 1 year to less than 2 years. Employment terms options: Day. Health benefits: Dental plan. Health care plan. Vision care benefits. Financial benefits: Group insurance benefits.

What You'll Do

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

What We're Looking For

• Mid level experience
• Bachelor's degree
• Work conditions: Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Large workload
• Personal suitability: Accurate, Dependability, Efficient interpersonal skills, Excellent oral communication, Excellent written communication, Flexibility, Initiative, Organized, Reliability, Team player, Hardworking, Quick learner, Proactive

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